Election

PMI Lakeshore Ontario Chapter Board of Directors Elections

Election Process Overview

The PMI Lakeshore Ontario Chapter will be conducting elections for 5 positions on the 2021/2022 Board of Directors.

Serving on the Chapter Board provides you with an excellent opportunity to participate in the strategic planning and execution activities that are crucial to the successful operation and growth of our Chapter. Serving on the Board will provide 1 PDU per 1 hour of volunteering for Directors that have achieved their PMP certification. In addition, it is an excellent differentiator on one's resume, and provides an ideal opportunity to volunteer within your profession.

Candidates Qualification Criteria

The following is the minimum qualification requirement:

  • Be a member of the PMI Lakeshore Ontario Chapter for 1 year.
  • Candidate shall have been actively involved as a chapter volunteer within the last twelve months in a leadership position (Portfolio Manager, Program Manager, Project Manager); active involvement is defined as a minimum of six (6) continuous months of service.
  • Must have excellent team leadership skills and must be an excellent team player.
  • Preferably have any of the PMI designations (PMP, PgMP, etc.).
  • Must be able to contribute approximately 20 hrs/month for chapter’s activities.

Online Voting

The Chapter membership has approved the use of a PMI global web-based online voting service for conducting Chapter elections. This capability provides voting access to the entire membership of the Chapter. The results of the elections will be communicated via an e-mail announcement to all members and will also be formally announced to the attending membership at the next dinner meeting immediately following the close of elections.

The election committee is being managed by the Nomination Committee with the current President, Roshini Ranjan acting as the Board liaison.

2021 Election Timeline

The key milestones that take place in 2020 are:

Date

Milestone

Detail

August 18, 2020 at 9 A.M. to September 04, 2020 at 11:59 P.M.

Nominations

Anyone interested in running for one of the vacant Director positions MUST submit their completed nomination forms and all required information by September 04, 2020 at 11:59 P.M.

September 08, 2020 or September 09, 2020

Candidate Orientation

Candidates must attend one mandatory virtual orientation session.

September 10, 2020 – September 18, 2020

Campaign Period

Due to the COVID-19 limitations, and the Chapter’s decision to continue all activities virtually for the rest of 2020, selected candidates are encouraged to submit a short 2-minute video overview of their credentials and the value they feel they can contribute to the Chapter. This will be posted on the Chapter website for the period of the nominations.

September 21, 2020 at 5 P.M.

Voting Opens

Online polls open.

October 05, 2020 at 11:00 P.M.

Voting Closes

Online polls close.

October 08, 2020

Results

Voting results will be communicated via an e-mail announcement to the membership. If fewer than 25 eligible voters submit a completed ballot, the membership will be informed that a re-vote for all positions will be necessary. Positions will be awarded beginning with the highest vote received. If a position cannot be awarded due to a tie, then the membership will be advised that a re-vote is required for those positions that could not be awarded due to a tie. Only those candidates then competing for those positions will be on the ballot.

 

Special Meeting

If there is a tie for one of the positions a Special Meeting will be called and the attending members will re-vote until the tie is broken.

Candidate Instructions

If you wish to run for one of the available Director positions, please follow these instructions:

  1. Copy and paste the nomination form (below) including your bio into an e-mail message. Attach a high-resolution headshot (400K or more) if you would like to include your picture with your bio.
  2. Complete the top portion of the Nomination form including the name and email of your 2 nomination members.
  3. Complete the bottom portion of the Nomination with your name, email and bio. 
  4. Email the form, your current resume and the attached picture to the Returning Officer at [email protected] and cc both nominating members. 
  5. You are required to have two PMI Lakeshore Ontario Chapter members support your candidacy. Instruct your two nominating members that upon receiving the email, they must provide confirmation of receipt by forwarding the same e-mail to the Returning Officer using the same [email protected] e-mail address by the Nominations Closing date.
  6. In case you are new to the Chapter and do not have two Chapter members that will support your candidacy, please indicate this in the form submission and you will be contacted by the Returning Officer.
  7. Anyone interested in running for one of the vacant Director positions MUST submit their completed nomination forms AND the support emails to the Election Committee by the Nomination Closing date.
  8. If you require further information please send an e-mail message to [email protected] Please visit the 2021 PMI Lakeshore Chapter Elections - Candidates page beginning Thursday September 10, 2020 to learn more about the nominees.
  9. At the chapter level and also at the PMI Board of Directors level, candidates running for a position may communicate on a one-on-one basis with individuals about their experience and qualifications. However, no mass communications  should be sent or posted on the web from any person (candidate or other) about the election, unless they are official communications from the nominating committee or a chapter designated body.

Nomination Form

We, the undersigned, being members in good standing of the PMI Lakeshore Chapter, hereby nominate for the position of Director.

  •  Nominating Member 1 name:
  •  Nominating Member 1 e-mail address:
  •  Nominating Member 1  PMI membership #:
  •  Nominating Member 2 name:
  •  Nominating Member 2 e-mail address:
  •  Nominating Member 1  PMI membership #:

    I hereby accept this nomination. I am a member in good standing of the PMI Lakeshore Chapter.
  •  Candidate name:
  •  Candidate e-mail address:
  •  Candidate  PMI membership #:
  •  Candidate phone number:
  •  Date:

    In addition to the Nomination and Evaluation Form found here, please submit your BIO in Word format with a maximum of 250 words (extra words will be truncated) and include the following information.

    Confidentiality and Records Compliance Agreement
    Guidelines for the Conduct of PMI Global Operations Centre GOC Volunteers
    PMI Lakeshore Team Norms & Code of Conduct and Team Norms - Form

    1. Education and professional qualifications
    2. Number of years as a PMI Member
    3. Number of years as a Lakeshore Ontario Chapter Member
    4. Number of years as a Lakeshore Ontario Chapter volunteer and positions
    5. Contribution as a Lakeshore Ontario Chapter volunteer
    6. Contribution as a volunteer elsewhere
    7. Any other information such as employment history or other professional or personal details

    Board Elections and Officer Selection Frequently Asked Questions (FAQs)  

    Interested in becoming a Chapter Director? You probably have some questions such as:

  • What kind of commitment will this involve?

  • Chapter Directors are expected to be actively involved and visibly present at a variety of chapter events as they relate to their duties. A Director can expect to spend up to 20 hours a month on their duties, and it varies with the role. As a Director, you may have one or more teams that report to you and there will be additional meetings to manage teams and projects. Directors must attend monthly Board meetings (1.5 to 2 hours) that may be virtual or in-person, a monthly operations meeting (virtual or in-person), the annual planning meeting (1 to 2 days) and an annual Director meeting (half day).

    Directors are also encouraged to attend as many monthly events as possible – Monday Dinner meetings, Saturday Workshops, etc.  

  • What are the benefits of serving as a Director? 

  • As a Chapter Director, you will have an opportunity to develop your own management, leadership and project management skills. The Chapter provides leadership development opportunities for its Directors, which may include attending regional conference events and PMI Global Leadership Institute Meetings (LIM). Being Director provides you with great networking opportunities and earn PDUs for volunteering and attending Leadership courses.

  • Where can I find more information about specific role descriptions? 

  • The currently defined Portfolios and their functions can be found on the PMILOC website, along with the Roles and Responsibilities of the various Directors.

  • When do newly elected Directors take up their role? What training will I get for the role? 

  • Elections are held every year in September and newly elected Directors take their positions effective January 1st of the following year. The outgoing Director is responsible for training as part of a three-month transition process. 

  • I'm interested in being considered for an elected Director role, what's the next step? 

  • First, take the time to read through the position's roles and responsibilities. 

    Are you currently volunteering with the PMI Lakeshore Chapter or any other Chapters?

    Contact one of the current Directors or Officers and learn more from them. 

    If you are ready to take the next step, then please contact the Nominations Committee Chair at [email protected] for more details.